Microsoft Project with Microsoft Office 2019

Course number: CGIMP40

In this course, you will expand your knowledge base and technical skills regarding Microsoft Project. Beginning with the basic concepts, you will walk through all of the functions that you’ll need in order to plan and manage a small to medium-size project, including how to level resources and capture both cost and schedule progress.

What You’ll Learn

Project management as it applies to using Microsoft Project 2019
Create a work breakdown structure
Identify task types and relationships
Define resources within a project
Make work package estimates
Create an initial schedule
Create a resource-leveled schedule
Create projects from templates, Excel files
Create global templates
Create formulas and graphical indicators
Record a macro
Format output and print reports
Integrate multiple projects
Set up a project with a calendar, start date, and scheduling method
Manual scheduling vs. auto scheduling
Manage multiple projects
Create a master project list with shared resources

Target Audience

Novice and experienced project managers, managers, schedulers, and other project stakeholders who need to incorporate the discipline of project management with Microsoft Project 2019

Certification

This course helps you prepare for Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019. You can take the exam at any Prometric IT Test Center.

Exam

Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019

Accreditation

Post class completion, students can appear for Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019.

Course Outline

Introduction to Microsoft Project

How Project relates to the discipline of project management
New features in Project 2019
Navigate to the primary views available using the Ribbon
Choose views that display task, resource, or assignment information
Select table within views to change the information that is available to see and edit
Relate the features of Project to the five steps for building a plan in Project

A Quick and Easy Overview of Managing with Project

Create a new project and prepare it for data entry
Enter project tasks
Sequence the tasks
Define resources
Estimate task duration and assign resources
Baseline the project
Track project progress

Setting Up a Project

Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list
Establish one or more calendars to constrain resource availability
Configure Project to calculate the schedule from the Start Date forward or from the Finish Date backward

Manually Schedule vs. Auto Schedule

Turn on Manually Schedule and Auto Schedule
When to use Manually Schedule
Limitations of manually scheduling

Creating a Work Breakdown Structure

Build and use summary and subordinate tasks
Use milestones
Develop WBS Outlines
Assign completion criteria
Evaluate the WBS
Use WBS templates

Identifying Task Relationships

Types of task relationships
Use various methods to create relationships
Determine and display task sequence
Use lag, lead, and delay
New feature of Task Paths

Defining Resources within Project

Define resource types
Define individual resources that will be used on the project
Record the cost(s) of using each type of resource
Record the limit of availability for each type of resource by establishing a resource calendar and defining the maximum units of that resource

Making Work Package Estimates

Enter estimates for duration and costs for each task
Distinguish between task types and when each is appropriate
Relationship between work, units, and duration
How Effort-Driven scheduling is affected by work, units, and duration
Assign tasks to resources using the Team Planner view

Creating an Initial Schedule

Calculate float and identify a project’s critical path
Identify task constraints
Create milestones
Use the Task Inspector to troubleshoot the initial schedule

Create a Resource Leveled Schedule

Adjust a project schedule to account for limited people and other resources
View the overall cost and schedule of a project
Identify resources that have been over allocated for a project schedule
Use multiple ways to adjust tasks and assignments to remove over allocation for any resource

Managing the Project

Set a baseline
Enter and track project performance data
Apply different tracking methods
Perform a variance analysis on a project

Formatting Output and Printing Reports

Print
Views
Formats
Sorting
Filtering
Grouping
Custom fields
Reporting
Other file formats

Managing Multiple Projects

Use common resources among multiple projects
Link tasks between multiple projects
Create a consolidated view of multiple projects

Advanced Topics

Customize the Ribbon and the Quick Access Toolbar
Customize WBS numbering
Concepts of Formulas and Graphical indicators
Purpose of the Global template and Organizer
Use Task Deadlines
Record a Macro

Summary

Access the Office App Store
What 74-343 Microsoft Project 2019, Managing Projects with Project 2019 exam covers and what is in the objective domain

Creating reports

Examining basic and dynamic report types
Designing dashboard indicator reports
Building custom tables, filters and reports
Creating Visual Report templates
Automating reporting tasks via macros

Interacting with other applications

Sharing data using the Timeline view
Overview of collaboration features
Employing import and export maps

Available Formats

Live Online

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